Sometimes, we might need to collaborate with others about our documents. Commenting allows us to mention others and collaborate on areas of a document. To comment on an area within a document, highlight the text you wish to associate the comment with and click the comment icon in the right corner of the formatting options:
This will bring up a box allowing you to type your comments. Once you have typed your comment in the box, click Comment:
The comment will then appear in a sidebar on the right side of the document:
The comments sidebar can be toggled on and off by clicking Comments:
You can mention other Document Management users within your agency by using the “@” symbol and searching for their names. Eligible Document Management users will be available to choose from:
Select their name from the list of users, and then type the comment you wish them to see and click Save. They will receive an email notification that they’ve been mentioned in a thread:
To look at comments on a particular area of the document, click on the blue box surrounding the section that has been commented on. The active thread will be highlighted in a darker blue:
You can also click through comments from the right sidebar using the scroll bar. When you click into a comment thread, the corresponding area of the document will be highlighted in the darker blue, as mentioned above:
Within a thread, you can edit comment, obtain a link to a thread to provide to another Document Management user, or resolve a thread. To do this, click the three dots in the upper right of your comment thread and make your selection:
Comments can also be filtered by Active Thread or Resolved Thread by clicking Filter and then choosing the option(s) you wish to use to filter:
