Sometimes, an agency requests that bidders submit certain documents as part of the bid solicitation process. These documents can be required or optional during the electronic submission process and are attached to the offer. This is usually set up before the stage is set to Bidding but can be edited any time before the bidding closes.
To access the General Attachments section, click on an existing bid to open. If you are creating your bid from scratch, you will skip this step and follow the steps to create a bid:
Make sure that you are in the Bid Information Tab:
Click Edit Bid:
Scroll down to Response Types and select General Attachments:
Click Add:
Update the Attachment Label to reflect the title of the documentation you are asking for:
If this document is required, select required:
You can continue to add as many General Attachments as needed by clicking Add. If you need to remove a General Attachment, click the X to the right of the attachment label:
When you have finished, click Save Bid:
Note: if you don’t have any Prospective Bidders, the system will allow you to save the bid without further prompting. If you have Prospective Bidders, you will see a prompt allowing you to choose whether you’d like to email your prospective bidders to notify them of the change or issue an addendum. If you have bidders that have already submitted, an addendum is required. Any vendors that have already submitted would be required to acknowledge the addendum and resubmit the bid.
Click Publish to confirm:
